Well here you are in your second week and there are probably more questions than ever! You’ve heard the rumblings of the of ce, the roadblocks that we’re facing, and hopefully some success stories. A lot of your questions are probably surrounding the types of positions that we’re working on. Project Managers, Network Engineers or Front End Developers. What do these people do? Hon- estly, you’ll have to ask them. Again, we’re in the people business, not the technology business. The focus of Week Two will be your learning curve with regard to information technology and the quick- est way to do that is to meet and to speak to as many technologists as you can. Pick up the phone and schedule meetings as well as sit in with your other teammates.
Order Ownership Process:
Managers needed the ability to impact their business via a process that ensured delivery and ac- countability within the team. Optomi decided to adopt an Order Ownership process in order to better leverage their recruiting efforts. The Recruiting Manager or Managing Director (Branch Manager) as- signs orders. Each Recruiter will be assigned a number of orders that they will “own” and will deliver on. There will be daily board meetings to go over the prioritization of orders. (Review Order Owner- ship PowerPoint with the Recruiting Manager)
Organizing your Business
How many candidates do you think you can remember at one given moment? How many front-end developers can you name at this very moment? Getting and keeping your desk, or business, orga- nized is imperative to the success of every recruiter. Everything from resumes to references, from start forms to letters of exclusivity, has its place and should be readily accessible. Organizing your business becomes a matter of personal preference. There are some recruiters who still swear by the use of full resume print outs and a variety of le
folders to keep their sanity. Some recruiters can manage their entire business from BH. As you speak with your fellow recruiters, make sure to take note of how they keep organized. Additionally, make sure to remember the environment as you’re getting organized!
Organizing your Outlook
In recruiting, organization and ef ciency are paramount. Because you’ll receive hundreds of emails
a day, you must have an effective way to organize your important emails so it doesn’t become an issue on a daily basis. Managing email eventually becomes a matter of how you’d like to separate your day-to-day email. Most of us nd that organizing our inbox by “sender” or subject matter are most appropriate. Creating folders for internal team members, external frequent contacts, corporate communications, staf ng reports, etc. is very helpful.
ASSIGNMENT 16: Your assignment here is to meet with a Senior Recruiter to develop a method of organizing your desk and email folders. The Senior Recruiter should show you how to set up rules for when a message is delivered or Distribution Lists to reach large groups of candidates at a time.
TIME MANAGEMENT EXERCISE: The difference between an average and an excellent recruiter is organization. Organization is dif cult to maintain, but the payoff is big. (Review Recruiter Time Man- agement Powerpoint and meet with your Recruiting Manager to go over planning your day using your daily calendar.) You will continue to use your calendar to ensure that your are effectively utilizing your time.